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Administrative Assistant (Quick Books)
| Job #: | 111989 |
| Post Date: | 04/02/2026 |
| Title: | Administrative Assistant (Quick Books) |
| Job Type: | Temporary |
| Location: | Bensenville, IL |
| Salary Range: | $25.00 - $30.00 |
| Zip: | 60106 |
Administrative Assistant (QuickBooks)
Location: Bensenville, IL
Pay: $25.00 – $30.00
Schedule: Monday – Friday, 8:00 AM – 4:00 PM (some flexibility available)
Type: Onsite | Temp to Hire
Requirements: Resume, Interview, Authorization to work in the United States
Location: Bensenville, IL
Pay: $25.00 – $30.00
Schedule: Monday – Friday, 8:00 AM – 4:00 PM (some flexibility available)
Type: Onsite | Temp to Hire
Requirements: Resume, Interview, Authorization to work in the United States
Position Overview
Our client is seeking a reliable and organized Administrative Assistant with QuickBooks experience to support the day-to-day operations of a growing small business. This position will play a key role in helping the owner manage administrative tasks, maintain financial records in QuickBooks, and support office communication.
The ideal candidate is detail-oriented, comfortable working in QuickBooks, and able to take ownership of routine administrative and accounting support tasks.
Key Responsibilities
- Enter checks and financial transactions into QuickBooks
- Send monthly recurring invoices to customers
- Process weekly payments to technicians
- Assist with Accounts Receivable follow-up, including contacting customers with past-due invoices
- Manage email communication and maintain the Outlook calendar and schedule
- Provide general administrative support to the business owner
- Assist with document organization and record keeping
- Answer incoming calls and respond to inquiries as the role develops
- Eventually help schedule customer inspections and appointments
Qualifications
- Experience using QuickBooks is required
- Administrative or office support experience preferred
- Accounts Payable / Accounts Receivable experience is a plus
- Strong organizational and data entry skills
- Comfortable communicating with customers regarding invoices or payments
- Proficiency with Microsoft Outlook, email, and basic office software
- Ability to learn new processes and take initiative in a small business environment
Work Environment
This is a growing small business where the Administrative Assistant will work closely with the owner and help take over several day-to-day administrative functions. Training will be provided for processes currently handled by the owner.
The company understands the importance of work-life balance and can provide some schedule flexibility for family needs when necessary.